Procedure For The Registration Of Community Based Organization, CBO In Kenya. Membership & Documents.

1 590

Procedure

A community-based organization (CBO) is a registered non-governmental, non-profit and non-political organization.

 

 

Within community-based organizations (CBOs), there are many variations in terms of size and organizational structure.

 

 

Some community-based organization (CBOs) with a written constitution and directors are formally registered and incorporated.

 

 

 

Others are much smaller and informal, are registered by the Ministry of Labour and Social Protection.

 

Step 1 :

Organize yourselves in a group (Minimum 10) to form a community based organization.

 

Step 2 : 

Draft the CBO’s constitution

  • A constitution is the CBO’s guide. Once this has been drafted and approved, every member should get a copy which they sign and commit to the terms and conditions.
  • The constitution identifies the CBO’s mission, goals, and objectives.

 

Step 3 : 

Hold meeting to Elect CBO’s officials and to seeking registration

  • The three most important slots to be filled are the Chairman, Secretary and Treasurer.
  • It’s important to have these positions occupied for accountability and organisation purposes of the CBO.
  • Roles under these titles should also be defined, written down, and put in a document (preferably the constitution) so that every official understands and agrees to their scope of their work.
  • It is important that the office of the secretary must know how to read and write.
  • The minutes of the meeting seeking registration and showing elected officials are to be attached to the application forms.

 

Step 4 : 

Make the application for Registration with the Ministry of Labour and Social Protection’

Loader Loading...
EAD Logo Taking too long?
Reload Reload document
| Open Open in new tab

 

Fill the Registration Form correctly and attach the following

 

REQUIREMENTS:

i. Minutes of the meeting seeking registration and showing elected officials MUST be attached to the Application form.
ii. List of members duly signed with Name/Position/ID No. and Signatures MUST be attached to the Application form.
iii. The Application form MUST be accompanied by the CBOs BY-LAWS/ RULES/ CONSTITUTION.

 

iv. The Application form MUST be accompanied by a Memorandum of Understanding (MOU) where CBO is formed through amalgamation (i.e. where several groups come together to form an umbrella organization).

 

Step 5 : 

Payment of applicable fees

  • Pay the Approved Registration fee of Ksh.5, 000/= and lodge the Application at the office of the Sub-county Social Protection officer or Huduma Centre

 

Step 6 : 

Obtain the certificate

  • It takes 5 working days for the Registration to be approved and a Certificate of Registration is issued by the Ministry of Labour and Social Protection Office to the CBO

 

Required Documents

  1. Minutes of the meeting seeking registration and showing elected officials MUST be attached to the Application form.
  2. List of members duly signed with Name/Position/ID No. and Signatures MUST be attached to the Application form.
  3. The Application form MUST be accompanied by the CBOs BY-LAWS/ RULES/ CONSTITUTION.
  4. The Application form MUST be accompanied by a Memorandum of Understanding (MOU) where CBO is formed through amalgamation (i.e. where several groups come together to form an umbrella organization).
  5. Registration fees receipt.

 

Some of the Activities commonly carried out through CBO’s include:-

i. Business
ii. Community project
iii. Crop farming
iv. Cultural/traditional activities
v. Environment Conservation
vi. Financial services
vii. Fishery
viii. Health care
ix. livestock rearing
x. Poultry keeping
xi. Skills development
xii. Tourism
xiii. Youth empowerment
xiv. Merry-go-round
xv. Table banking

 

After Registration, the Group/Community Project Must adhere to the following;
i. Renew the Certificate Annually.
ii. Submit Quarterly Progress Reports to the Registering Authority
iii. Allow accessibility of records to the registering authority upon request or when demanded to do so:-

 

NOTE: Failure to adhere to the above requirements will result to Non-registration/Deregistration.

 

 

Other uses of the Document/Certificate

  • Legally registering of the CBO gives the CBO powers to transact business in its name.
  • The CBO certificate of registration is used when obtaining grants and loans from the government and micro-financial institutions.

 

Office Locations & Contacts

State Department for Social Protection – Head Office,
Ministry of Labour and Social Protection,
Bishops Road, Social Security House
P.O. Box 40326 – 00100, Nairobi
Telephone: +254 (0) 2729800
Fax: +254 020 2726497
Email: [email protected] / [email protected]
Website: Ministry of Labour and Social Protection Website

Social Protection Desk – Huduma Center Huduma Ceneter Locations

Show Comments (1)